Autopay Invoices

credit-cards_128_hotThe Autopay Invoices function searches for any open invoices, then identifies which open invoice customers have a credit card on file. Autopay Invoices allows you to process all of these invoices.

The Autopay Invoices function can be accessed from:

Customer Center- Receivables

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You must go through these steps one at a time, moving from left to right. Process Payments does not become available until after you have selected Refresh. Similarly, Print Receipt does not become available until after you have selected Process Payments.

Refresh. Select Refresh and the system will search for all open invoices.

Ready to Process: This tab displays all open invoices that have a credit card on file and are ready to be processed.

No Card on File: This tab displays all open invoices that do not have a credit card on file and therefore, cannot be processed.

Select the invoices you want to process by checking the box labeled Select. 

Process Payments. Select Process Payments and the system will pay all “ready to process” invoices that have been selected.

Print Receipt. Select to print individual receipts for each open invoice that was processed and paid.

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If all you want to do is view logs, you can skip the Process Payment series of steps. You can view a log at any time. It is important to view logs so that you know which invoices have been approved and which have not been approved.

Payment Date. Select which invoice payment date to search for. You can select a generic date range by selecting from the Range drop-down or create a customized range by entering the earliest date in the From box and the latest date in the To box.

Get Log. Select Get Log to view all invoices processed on the date you selected.

Print Log. Select to print the log.

Preview. Select to preview the log.

Excel. Select to open the log in an excel spreadsheet.

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