Alternate Rates Maintenance

inventory_category_128_hotThe Alternate Rates Maintenance function is used to edit/manage all existing alternate rates.

The Alternate Rates Maintenance function can be accessed by:

Equipment Center- Alternate Rates

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Search. Search for an equipment item by typing into the search box. The system will display a list of all items matching your search. See Search Settings for more information.

Alternate Rate Code. Select an alternate rate code from the drop-down box. There are 99 alternate rate codes to choose from.

Effective. Select the date that the alternate code becomes effective. The default is today.

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Rates

Minimum Time. This is the minimum time that rental equipment can be used.  This field works in conjunction with the Minimum Charge.  For the time period specified in the Minimum time, the Minimum charge will be used regardless of whether the item is returned early. Use the 1 Event Minimum Time to always charge the Minimum Charge and ignore the other rates.

Minimum Charge. Works in conjunction with the Minimum Time and is used if the the rental item is used for less time than specified in the Minimum Time.

Extra Hours. Rate charged for each hour after the Minimum Charge.

Daily/Weekly/Monthly/Yearly.  Rate charged for each period.  Rate calculations may vary, but the standard rate calculation would charge the least rate for each scenario. For example, charge the Daily Rate if this is less than what would be charged for the Minimum Charge plus any Extra Hours. Charge the Weekly Rate once the sum of the Daily rates exceeds that of the Weekly rate. This does not apply if you are using 1 Event Minimum Time.

Overnight Rate 1/Overnight Rate 2.  Allows for 2 overnight rates and requires a change to the standard rate calculation.

Weekend Rate 1/Weekend Rate 2.  Allows for 2 Weekend rates and requires a change to the standard rate calculation.

Holiday Rate 1/Holiday Rate 2.  Allows for 2 Holiday rates and requires a change to the standard rate calculation.

Suggested Deposit.  Amount for suggested deposit or zero. There is also a system option to calculate the Suggested Deposit based upon percentage of rental.

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Codes

Damage Waiver.  Use the drop down to select the method used to calculate damage waiver.

Tax on Rental. Check which taxes to apply on rental.

Tax on Fuel. Check which taxes to apply on fuel.

The check boxes represent the following:

Sales. Check if you want the customer to be subject to Sales tax.

Use. Check if you want the customer to be subject to Use tax.

ERF. Check if you want the customer to be subject to ERF (environmental recovery fee) tax.

Tax4. Check if you want the customer to be subject to Tax4 tax.

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Delete. Select to delete the alternate rate. A pop-up box will confirm that you want to do this.

Cancel. Select to exit the alternate rate form.

Save. Select to save the changes made to the alternate rate.

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