Fixed Monthly Billing

This article describes how to set up the system to do fixed monthly billing.  Fixed monthly billing is a situation where a contract is billed at a fixed monthly rate and there is an offset item added to the contract to reduce of increase the calculation of lines.  Fixed Monthly bills are also prorated daily and do not have weekly, daily, or minimum charges.  All calculations are done based upon the fixed monthly price and then divided by the days for other than a full month.

Store Options

Select the Contract Processing-Fixed Month tab

Check the Active check box

Check Default New Contracts to Fixed Monthly Billing check box if you want to default to this method

Equipment Offset Item.  Select the name of a non-serial item that will serve as an offset to the pricing.  If the fixed monthly price is greater than the sum of the line items, then this item will have a negative price to make the price equal the fixed price.  This item should be set up with no rates.

Month Type.  Select from the drop down either a 28 day month, Calendar month, or a Calendar month that starts on the first day of each month.

Check the Default Contract Start Time to Specified if you want to force the time on contracts.  You would select this if you do not charge hourly and want consistency in your contract calculations.

Default Contract Start Time.  Enter a time if the Check Contract Start Time to Specified is selected

Select the Monthly Billing tab

Monthly Billing Period.  Select Fixed Day of Month for first bill you are billing on the first day of each month

Secondary Billing Period.  Select Calendar Month

 

Rate Calculation Configuration

Load the Rate Calculation Configuration screen.

Less than 1 Week.  Always Recalculate Daily as Divide by Month Day of the Monthly Rate.  In Add Extra Time, Select Default to Next Day Rate in Time beyond Minimum.

1-4 Week.  Set the Application to Use Less than 1 Week

Monthly.  Set the Application to Standard – Charge for each extra day.  Use Monthly Rate as the same value from the Month Type in the Store Options for Customer Rate Code.  Always Recalculate Daily as Divide by Month Day of the Monthly Rate.  In Add Extra Time, Select Default to Next Day Rate in Time beyond Minimum.

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