Transfer Inventory to Rental

inventory_category_add_128_hotThe Transfer Inventory to Rental function is used to do just that, transfer inventory equipment to rental equipment.

The Transfer Inventory to Rental function can be accessed from:

Equipment Center- Other

Inventory Center- Other

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The left-handed side of the form is used to search for inventory items. The right-handed side is used to search for rental items.

Search. Allows you to search for the equipment record. See Search Settings.

Inventory #. Number associated with inventory unit.

Description.  Provide whatever description for the item.

Serial #.  If this is a serial item, then you can record the serial number of this unit.

On Hand. The number of the unit on hand and available.

Committed. The number of units that may be on hand but are not available. These items are committed to another customer.

Last Unit Cost. How much the unit cost the last time you bought it.

Average Unit Cost. The average cost of the unit across all purchases.

Last Purchase Date. Date of the last unit purchase.

List Price. List price of unit.

Manufacturer.  Name of the Manufacturer. You can also Add the manufacturer web site and access it through the drop down area provided.

Model. Model name of the item.

Has Warranty. Check if the unit has a warranty.

Has Attachments. Check if the unit has any attachments.

Has Image. Check if there is an image of the unit.

Reason. Type the reason for transferring inventory to rental.

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Search for the rental item on the right-hand side search box or select New to add a new equipment rental item.

To learn how to add new equipment see New Equipment.

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Information

Equipment #. Equipment number of unit.

Serial #.  If this is a serial item, then you can record the serial number of this unit.

Quantity. Total quantity of unit.

Purchase Price. Price the unit was purchased at.

Purchase Date. Date the unit was purchased.

Sell Price.  This would be the price that you would sell this item for.  In some situations, you may want to convert a rental to a sale at the time of returning a contract due to customer breakage.  The system will use this price as the sell price in those situations.

Manufacturer.  Name of the Manufacturer. You can also Add the manufacturer web site and access it through the drop down area provided.

Model. Model name of the item.

Transfer Warranty. Check if you want to transfer unit warranty.

Transfer Attachments. Check if you want to transfer unit attachments.

Image. Select if you want to “Copy” or “Transfer” the unit image. Select “Neither” if you don’t want to copy or transfer the unit.

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Rates/Taxes

Minimum Time.  This is the minimum time that rental equipment can be used.  This field works in conjunction with the Minimum Charge.  For the time period specified in the Minimum time, the Minimum charge will be used regardless of whether the item is returned early.  Use the 1 Event Minimum Time to always charge the Minimum Charge and ignore the other rates.

Minimum Charge.  Works in conjunction with the Minimum Time and is used if the the rental item is used for less time than specified in the Minimum Time.

Extra Hours.  Rate charged for each hour after the Minimum Charge.

Daily/Weekly/Monthly/Yearly.  Rate charged for each period.  Rate calculations may vary, but the standard rate calculation would charge the least rate for each scenario. For example, charge the Daily Rate if this is less than what would be charged for the Minimum Charge plus any Extra Hours.  Charge the Weekly Rate once the sum of the Daily rates exceeds that of the Weekly rate.  This does not apply if you are using 1 Event Minimum Time.

Overnight Rate 1/Overnight Rate 2.  Allows for 2 overnight rates and requires a change to the standard rate calculation.

Weekend Rate 1/Weekend Rate 2.  Allows for 2 Weekend rates and requires a change to the standard rate calculation.

Holiday Rate 1/Holiday Rate 2.  Allows for 2 Holiday rates and requires a change to the standard rate calculation.

Suggested Deposit. Amount for suggested deposit or zero.  There is also a system option to calculate the Suggested Deposit based upon percentage of rental.

Rate Calculation Type.  Used in custom rate calculations where you can have different rules for different types of rentals. Default to zero.

Taxes.  Use the check boxes to set if this equipment is subject to the taxes specified.

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