New Equipment

inventory_category_add_128_hotThis section describes how to add new equipment.

The New Equipment function can be accessed from:

Equipment Center- Maintenance- New (footer)

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General

Common Name.  (Display Only) This is a short name for the item and is unique for any Department or Group numbers.  See Rental Equipment Planning for more details. To change the common name of an item, use the function Change Name or Department Number.

Department. Select the Department Name the unit belongs under from the drop-down box. If the Department Name you want is not present in the drop-down box, select Add to create a new Department name. See Edit Departments for more information.

Group. Select the group number from the drop-down box. If you select the button next to the drop-down box, the current department/groups will be displayed.

Unit. Enter the unit number if the item is a serial item.

Description.  Provide whatever description for the item.

Serial #.  If this is a serial item, then you can record the serial number of this unit.

Store Total. Total quantity of unit in the store.

Price Code. Used in discount matrix where you can specify certain rental equipment and customers receive a discount. Default to zero.

Damage Waiver.  Use the drop down to select the method used to calculate damage waiver.

Sell Price.  This would be the price that you would sell this item for.  In some situations, you may want to convert a rental to a sale at the time of returning a contract due to customer breakage. The system will use this price as the sell price in those situations.

Turnaround Time.  Amount of time required to make the returned rental item available for rent again.

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Rates/Taxes

Minimum Time.  This is the minimum time that rental equipment can be used.  This field works in conjunction with the Minimum Charge.  For the time period specified in the Minimum time, the Minimum charge will be used regardless of whether the item is returned early.  Use the 1 Event Minimum Time to always charge the Minimum Charge and ignore the other rates.

Minimum Charge.  Works in conjunction with the Minimum Time and is used if the the rental item is used for less time than specified in the Minimum Time.

Extra Hours.  Rate charged for each hour after the Minimum Charge.

Daily/Weekly/Monthly/Yearly.  Rate charged for each period. Rate calculations may vary, but the standard rate calculation would charge the least rate for each scenario.  For example, charge the Daily Rate if this is less than what would be charged for the Minimum Charge plus any Extra Hours. Charge the Weekly Rate once the sum of the Daily rates exceeds that of the Weekly rate. This does not apply if you are using 1 Event Minimum Time.

Overnight Rate 1/Overnight Rate 2.  Allows for 2 overnight rates and requires a change to the standard rate calculation.

Weekend Rate 1/Weekend Rate 2.  Allows for 2 Weekend rates and requires a change to the standard rate calculation.

Holiday Rate 1/Holiday Rate 2.  Allows for 2 Holiday rates and requires a change to the standard rate calculation.

Suggested Deposit.  Amount for suggested deposit or zero. There is also a system option to calculate the Suggested Deposit based upon percentage of rental.

Rate Calculation Type.  Used in custom rate calculations where you can have different rules for different types of rental. Default to zero.

Taxes.  Use the check boxes to set if this equipment is subject to the taxes specified.

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Purchase

Purchase Price.  Price paid for item.  If this is a non-serial item, then enter the last purchase price, average price, or other pricing option.

Purchase Date.  Last Purchase date.

Purchase Order #. The number of the purchase order.

Date to Rent.  This is the first date that this item is available to rent.

License #.  For vehicles, this is the vehicle license plate.

License Renewal Date.  Date when license/registration of vehicle is due.

Ownership.  Code that determines the ownership of this item. Default is zero.

Free Fields.  These can include any additional information you want to collect.

Depreciation Active. Checked if this item should be depreciated.

Vendor.  Enter the vendor associated with the purchase of this item. You can select the Add Vendor Icon to add a vendor or the Remove Vendor Icon to remove the current vendor.

Manufacturer.  Name of the Manufacturer. You can also Add the manufacturer web site and access it through the drop down area provided.

Model. Model name of the item.

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